Cruise Ship Job Documents Checklist 2026: C1/D Visa, STCW, Medical & More
After you receive your Letter of Employment (LOE) for a cruise ship job, the next step is preparing your documents. In 2026, having everything in order is crucial for a smooth onboarding process. This guide provides a complete checklist of the documents you'll need.
1. Core Documents (Required by All)
Passport
Your passport must be valid for at least one year from your date of joining. Ensure it has enough blank pages for visas and entry stamps. Renew it immediately if it's expiring soon.
Professional CV/Resume
The same professional, one-page CV that got you the interview. Keep digital and printed copies.
Letter of Employment (LOE)
This is your official job offer. You will need this for your visa application and medical exam.
2. Visas (The Most Important Document)
C1/D Visa (U.S. Crewmember & Transit Visa)
The C1/D is mandatory for any crew member whose ship enters U.S. waters. This includes most itineraries in the Caribbean, Alaska, and North America. The application process involves filling out the DS-160 form online, paying a fee, and attending an in-person interview at a U.S. embassy or consulate.
2026 Tip: U.S. embassy appointments can take months to secure. Start your application as soon as you receive your LOE.
Other Visas (Schengen, Australian, etc.)
Depending on your ship's itinerary, you may need additional visas. Your crewing agency will inform you if this is required.
3. Safety & Medical Certifications
STCW Basic Safety Training
The Standards of Training, Certification, and Watchkeeping (STCW) is an internationally recognized certification. The basic course covers:
- Personal Survival Techniques
- Fire Prevention and Fire Fighting
- Elementary First Aid
- Personal Safety and Social Responsibilities
This is a mandatory 5-day course. In 2026, many maritime schools offer STCW Refresher courses online, but the initial certification must be done in person.
Seafarer's Medical Examination (PEME)
You must pass a Pre-Employment Medical Examination (PEME) from a clinic approved by the cruise line. The exam includes blood tests, urine tests, physical fitness checks, and sometimes a chest X-ray. It ensures you are fit for duty at sea.
4. Other Important Documents
Police Clearance Certificate
A background check from your country of residence, proving you have no criminal record. This document must typically be issued within the last 6-12 months.
Seaman's Book / Seafarer's Record Book
This is an official record of your sea service. While not all cruise lines require it for entry-level positions in 2026, it is highly recommended. It is often required for Deck, Engine, and officer roles. Your country's maritime authority issues it.
Educational & Professional Certificates
Bring original and copies of any diplomas, degrees, or professional certificates listed on your CV (e.g., culinary school diploma, sommelier certification, etc.).
Document Checklist Summary for 2026
| Document | Who Needs It | Notes |
|---|---|---|
| Valid Passport | All Crew | Must be valid for 1+ year. |
| C1/D Visa | Most Crew | Apply immediately. Required for U.S. ports. |
| STCW Basic Safety | All Crew | 5-day in-person course. |
| Seafarer Medical | All Crew | Must use a cruise line-approved clinic. |
| Police Clearance | All Crew | Must be recent (less than 1 year old). |
| Seaman's Book | Some Crew | Mandatory for technical roles, recommended for others. |
Always follow the specific instructions from your hiring manager or crewing agent. They will provide a personalized checklist and guide you through the process. Keeping your documents organized is the first step to a successful career at sea.